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Administrative Assistant/Communication Coordinator

JOB SUMMARY
Serving as the administrative assistant to the Chief Information Officer. Other responsibilities include media coordination and reporting metrics and coordination of IT and Communications travel and correspondence.
ESSENTIAL FUNCTIONS
Administrative Assistant to Chief Information Officer
Schedule meetings, meeting prep and note keeping
Schedule CIO travel and other related department travel coordination
Assist with CIO correspondence (inbox: mail and email, outgoing)
Monitor calendar and requests (edits, reviews, etc.) of CIO
Manage 3rd party vendor relationships i.e. Verizon Wireless, Ticketprinting.com, etc.
Maintain files and other forms of records
Department-wide duties
Keep IT and Communications department calendar
Organize meetings
Registrations / details on conferences and related travel
Order / maintain communications supplies and promotional materials
Handle general department correspondence
Assist with IT tape backups
Media Coordination
Maintain schedule of media deliverables (working with corporate relations and communications on scheduling content, gathering materials, reminders, etc.)
Compile proof of performance reports for account managers / clients
Media metrics reports for post-events and initiatives
NWTF Convention and Sport Show
Assist in coordination of the Grand National Calling Championships
Maintain rules and results for the contest and sanctioned calling contests
Maintain registrations for the GNCC
Order supplies/trophies and other awards
REQUIRED QUALIFICATIONS
Minimum of High School Diploma, in addition to five years in office administration
Experience in Microsoft Office programs including Word, Excel, PowerPoint, and Explorer
Ability to communicate effectively, both orally and in writing
Ability to make decisions and judgments
Ability to work independently
PREFERRED QUALIFICATIONS
Five Years' Experience
PHYSICAL QUALIFICATIONS
Must be able to lift 25 pounds
Must be able to sit, stand, and bend for long periods of time.

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